What documents are required to import forklifts into Vietnam for customs clearance?

To import forklifts into Vietnam and complete customs clearance, you need to prepare full customs documents and certain specialized papers, specifically as follows:

1. Mandatory Customs Documents

• Electronic customs declaration (according to VNACCS/VCIS system).

• Commercial Invoice – issued by the seller.

• Sales Contract.

• Bill of Lading / Airway Bill.

• Packing List.

• Certificate of Origin (C/O) – required if you want to enjoy preferential tariffs (e.g., C/O Form E for goods from China).

2. Specialized Documents for Forklifts

• Registration for inspection of technical safety and environmental protection (according to Circular 41/2018/TT-BGTVT, applied to imported machinery with engines).

• Receiving authority: Vietnam Register (Cục Đăng kiểm Việt Nam).

• Quality inspection result issued by the Vietnam Register (before customs clearance or conditional clearance).

👉 Notes:

• Forklifts with engines (diesel, gasoline, sit-down electric) must be registered for quality inspection.

• Manual forklifts (hand pallet stackers, without engines) do not require quality inspection, only standard customs procedures.

3. Basic Steps to Import Forklifts

1. Prepare contracts and documents from the supplier.

2. Register for quality inspection at the Vietnam Register before the goods arrive (can be done online).

3. When goods arrive at port, open customs declaration → submit documents.

4. Send forklifts for physical inspection (if required by customs).

5. Obtain quality certificate from the Vietnam Register.

6. Complete customs clearance and deliver goods to warehouse.